Office Administrator
FIRST BAPTIST CHURCH IN JAMAICA PLAIN, MASSACHUSETTS
The First Baptist Church in Jamaica Plain is seeking an Office Administrator to support and facilitate the ministry and administration of the church. The First Baptist Church JP consists of varied and vibrant ministries for adults, children and youth. We are looking for a team player with a positive outlook to embrace and affirm the church’s mission. A background in the Baptist church, or any Christian church, is not required.
The Office Administrator serves the operation and administration of the church. This position serves a key role as the primary point of contact between the church and community partners and groups. Duties include managing daily business and administration, church building use schedules, inspections, maintenance, and staffing, phone calls and correspondence (e-mail, letter, packages etc.), banking and bookkeeping, and support of pastoral staff. The Office Administrator reports to the Executive Pastor and works collaboratively to ensure successful accomplishment of church goals.
Responsibilities of this role include:
–Support the mission and vision of the church by helping to create a welcoming, hospitable, and professional atmosphere for all staff, members, volunteers, partners, and guests of the First Baptist Church in Jamaica Plain
–Keep updated records and databases with financial, congregational, and other data
–Maintain orderliness of office, filing systems, stocks of office supplies, and place orders when necessary for Church and Centre programs
–Manage weekly accounts payable and accounts receivable
–Provide timely and accurate invoicing to vendors and/or tenants
–Assist with maintaining compliance with federal, state, and local codes, regulations and ordinances relevant to all operations of the First Baptist Church in Jamaica Plain
–Assist pastoral team with the creation and distribution of publications and mailings, including but not limited to the weekly bulletin, monthly e-newsletter, and various outreach documents
–Work with Executive Pastor to conduct a monthly reconciliation of bank accounts and generate monthly financial reports, ensure compliance with local and federal ordinances, and evaluate the organization’s performance to improve results and efficiency
SKILLS/REQUIREMENTS:
–Competency with using finance and accounting software such as QuickBooks and other CRM software
–Strong written and oral communication skills (Spanish language a plus)
–Strong administrative and computer skills, including: word processing, spreadsheet creation, and design for publication
–Strong organizational skills and attention to detail
–Ability to balance and prioritize many projects simultaneously
–Ability to work both independently and in a team environment
–Demonstrated ability to coordinate and interact with diverse staff, members, and volunteers
–CORI check required
Licenses, Registrations, and Certificates: Serv Safe and Massachusetts Allergen Awareness certification
COMPENSATION:
$48,000 – 53,000 annually
120 hours of PTO; 64 hours of Sick Leave cumulative for the year
At this time there are no other benefits, including health, dental, or retirement.
This position is a full time, non-exempt and will work the following schedule: 9:00 am to 5:00 pm, Monday through Friday, with a 30 minute lunch break.
SEND COVER LETTER AND RESUME TO: revdarrell@firstbaptistjp.org
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